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Wednesday, April 25, 2007

Simple Seating

Warning: Event planners and brides-to-be reading this post may experience headache, dizziness, or shortness of breath. I am about to bring up a dreaded subject...the seating chart.

Whether you are planning a conference, meeting, wedding or dinner party, where you seat your guests can make a huge impact on their enjoyment and your peace of mind. Figuring out the right chemistry and compatibility among your guests can be an arduous process. I discovered an online service called Simple Seating that will make the whole task of seating and managing RSVP's a little easier. Here's how it works:

1) Add your event (name, description and # of guests)

2) Add your guests (either upload a CSV file or manually enter)

3) Provide info on guests (RSVP status, guest name, type of meal)

4) Put guests into groups (by company name, groom's family etc)

5) Choose your table configurations and placement (round, rectangular etc)

6) Assign seating with the easy drag-and-drop feature
(drag names and groups from guest list right over to each table)

7) Preview, edit, print or export your seating chart

RSVP's are color coded for easy reference - YES is green, MAYBE is yellow and NO is red (which shows up on your list but not on your chart). And, you can access your account from any computer with Internet access. The service is free for events up to 50 guests. Other packages allow you to seat events for up to 350 guests including Basic ($19.95) for 2 events, Plus ($49.95) for 5 events or Pro (call for quote).

Simple Seating is a great way to stay organized and connected with your clients, wedding planner or even your Type-A mother-in-law who will, no doubt, ask to see each revision to your seating chart!

1 comment:

Margo said...

This is brilliant, thanks for the great tip. Where has this been my entire career? What a lifesaver, not to mention an incredilbe time saver.